Summer Important Information

Key Dates

Dates: We are a weekly camp running for 8 weeks each summer. You can join us for any number of weeks that fit your schedule from just one week to all eight!

  • First Day of Camp: on Monday June 25th
  • Last Day of Camp: Friday, August 17th

Here is a short list of dates to keep in mind for Summer 2018. Click on the links for more information. And for even more detail on our special events and schedules please go to our Calendar Page

Medical Forms and Info

Our fabulous Camp Nurse: Robyn Howard, RN:  "I am a recent graduate of Endicott College's nursing program. I am currently attending Endicott's graduate school to earn a degree in the Family Nurse Practitioner Program. I also work as an independent school nurse at a Catholic school in Lynn, MA. My skills include managing a current illness, communication concerning medical needs within the facility and with the child's family. Im really excited to be working at BB&N and cant wait for summer to begin! To contact me at any time, please use the following direct email address: summernurse@bbns.org

*NEW: the Nurse's Office is located in the New Camp Office at the Main School Building (not the gym) on the 2nd floor in the Library. 

Depending on your camper's needs there are different forms required, please see below for all details regarding Medical Forms.


PHYSICIAN HEALTH FORM: Required from ALL campers: Physician Health Form must be uploaded to your camper's online account/dashboard by June 1. This Physician Health Form must contain details on immunizations, in English, and signed by a Doctor. 

  • June 1 Deadline: Forms can be uploaded to your Camper's online account at any time up until June 1. Please note, that submission of forms after June 1 may result in the inability of your camper to attend camp on his/her first day as the Camp Nurse must review AND approve your medical forms before any camper can attend camp.
  • Camp Nurse Approval: Campers without adequate Health forms provided will not be permitted to attend camp. Please understand that evaluations of Health Forms are completed in the weeks prior to camp Opening Day. As a result, after Camp officially opens, we will no longer accept online medical forms and as such, all medical forms will be required to be hand delivered to the Camp Nurse. Please note, that simply hand delivering a Health Form does not automatically guarantee that your camper will be able to attend camp. The Camp Nurse must review AND approve your Health Forms before your camper will be permitted to attend camp which may not be possible the same day you drop off your forms.
  • Late submissions: After June 1 submissions can not be guaranteed to be processed in time for a camper's first day of camp regardless of the date your camper is scheduled to start camp. The Camp Nurse will complete Medical Form reviews BEFORE Camp Opening Day so that she can concentrate on the health and well-being of the campers on campus each day during camp. Providing forms once camp opens is considered a LATE submission and as such cannot be guaranteed to be processed in time for a camper's first day of camp regardless of the date your camper is scheduled to start camp.
  • What is the Physician Health Form? This is your child's medical record form as obtained from his/her doctor that details his/her immunization record.
    • Families residing in the US: Physicians prefer to use their own Health forms for their patients rather than use a school or camp specific form. As a result, we do not provide a form for you to download. Please simply ask your Physician for a copy of his/her form.
    • International Families: Please download and complete the International Camper: Physician Health Form and review additional information located under the "International Camper" tab under "Immunizations".
  • Important info regarding the Physician Health Forms:

Campers with Medical Needs and Trips/Excursions: As it pertains to off-site trips or excursions, in particular with Senior Camp trips, campers with medical needs beyond the scope of our off-site programs, may be required to stay on campus with direct access to our Camp Nurse. The Camp Director reserves the right to determine the daily program for campers with medical needs that may prevent them from traveling off-site. All decisions will be based on the health and welfare of each individual camper and their unique medical needs.


Dogs on Campus: Please note, that our campus is a dog friendly campus with our faculty and staff permitted to bring their dogs on campus. Camp families should understand that any sensitivities to dogs should be taken into account prior to registering for our camp. That said, we do not encourage our camp families to bring their own pets on our campus due to the lack of familiarity with each pet's history and background.


Medication requiring a prescription? If your child requires ANY* prescription medication during their stay at camp (this includes Epi Pens and Inhalers). This form is available on your online Camper Dashboard to download or you can Download it here. This form must be completed before your child's attendance at camp. Please note that the Medication Order Form is required to be signed by a doctor, nurse, or a licensed prescriber. Once signatures are obtained, you can upload this document to your online Camper Dashboard. * Please note: medication refers to all prescription medication


Medication NOT requiring a prescription? If your child requires ANY* non-prescription medication during their stay at camp, please be sure to fill out the appropriate questions on the online registration form when registering for summer camp. * Please note: non-prescription medication refers to all over-the-counter medication, including all cough and cold remedies.


Inhaler? If your child will require the use of an Albuterol Inhaler at camp, a Medication Order Form must be completed. This form is available on your online Camper Dashboard to download or you can Download it here. This form must be completed before your child's attendance at camp. Please note that the Medication Order Form is required to be signed by a doctor, nurse, or a licensed prescriber. Once signatures are obtained, you can upload this document to your online Camper Dashboard.


Epi Pen? If your child will require the use of an epi pen at camp, a Medication Order Form must be completed. This form is available on your online Camper Dashboard to download or available below via the links. This form must be completed before your child's attendance at camp. Please note that the Medication Order Form is required to be signed by a doctor, nurse, or a licensed prescriber. Once signatures are obtained, you can upload this document to your online Camper Dashboard. Parents are required to bring 2 labeled epi pens for each camper in need directly to the Camp Nurse at drop off on the first day of camp.

In addition, the appropriate Allergy Action Plan (regular or junior) as provided below must also be completed. These forms are also available via download on your online Camper Dashboard. Please complete these forms in their entirety and upload them onto online Camper Dashboard
account at least two weeks prior to the start of camp.


Seizures: If your camper is prone to seizures for any reason please download the following form and complete it and then upload it back onto your online Camper Dashboard.


Sunscreen: All campers should come to camp with sunscreen and bug spray already applied at home. We will not provide a second application of sunscreen or bug spray unless you have supplied us with the lotion/sprays and appropriate directions. All lotions/sprays from home should be marked with the camper's first and last name. Please note: bug repellent containing DEET in concentrations of 30% or less is recommended for protection from insects.

Food

A variety of hot and cold lunches are prepared each day by BB&N's dining service staff for all camp weeks. All food is included as part of the camp tuition for all camp programs. Please note, that only cold lunches will be served during off campus travel and trips. In addition, campers will receive a daily snack, with juice or milk. We always have three different cold water stations set up for easy access for all campers at any time to re-hydrate throughout the day. We have always been a peanut/nut-aware campus. We do not serve peanut butter but do have sun butter.

Camp Lunch Menu: Rotates throughout the summer

Outside food is not permitted without permission: In order to ensure the safety of all our campers and their varied allergies and sensitivities, no outside food is permitted on campus. We have plenty of snack and lunch choices for even the pickiest of eaters. An exception to this rule, is if your child has a food sensitivity or allergy and requires specialized food from home. In this case, special food from home must be given directly to your child's counselor who will ensure your camper's food is brought to the BB&N Kitchen each morning to be refrigerated if needed. This food from home will be provide back to your child's counselor at snack and/or lunch times.

* In the instance that your child is required and approved to bring outside food on campus: We cannot cook, re-heat, or otherwise "prepare" your camper's food from home. Food from home will simply be provided to the camper at their designated snack and/or lunch times in the same manner to which they were provided to us.

Regarding Allergy Concerns
Please notify the camp nurse or camp Director of any food allergies your child suffers from prior to the start of the summer camp. Due to the demands of our kitchen staff and our ever growing camp, individual visits to the kitchen or to our Food Service Manger (Keith Jones) can no longer take place without first meeting with the Summer Camp Director. Should a meeting with Keith be necessary, the Summer Camp Director will arrange a meeting for all parties concerned.

  • You are welcome to complete an “ALLERGY ALERT” form for our records. Forms are available at the nurse’s office.
  • The dining center serves all “nut-free” snacks. The kitchen does not use any “nut oils” in their cooking. We do not use peanut butter any longer. We now use Sun Butter in its place. Precautions are taken for all food production.
  • The dining center office has copies of ingredients for snacks and lunch foods if parents wish to check on safety of foods served.
  • As noted above, if your child has a food sensitivity or allergy and requires specialized food from home, all food must be brought immediately to your child's camp counselor to each morning. No food from home will be permitted to stay with your child/camper during the camp day.

What to Bring

What to Bring: Campers play regardless of weather, please plan accordingly.

  • Bathing suits:  are strongly recommended for all camps. Classic campers will swim and Specialty and Sports campers may have an option to do slip and slide fun during the week. We leave our bathing suits at camp all week so no need to remember to bring them back and forth each day.
  • Towels: We provide towels here at camp so no need to bring your own!
  • We provide snacks, water, and lunch so no need to pack any food or water. See more information about food on our Important Information Page. 
  • Please see your specific camp details page to see what items we recommend for each type of camp. 

Cell Phone Policy

Cell Phone Policy: With an interest in allowing all of our campers to be fully engaged in the camp experience, we recommend that cell phones be left at home if possible As we understand the importance of connecting to home, if a you feel your camper must bring his/her cell phone to camp, please note that Group Counselors will hold all phones until the completion of the day or as determined necessary for each camper. Thank you for helping us maintain a cell phone free camp environment for all campers. As always, the camp office is available at any time to make calls to home as needed.

Morning Drop Off

Summer @ BB&N is located at Buckingham Browne & Nichols School at our Upper School Campus at 80 Gerry's Landing Road, Cambridge, MA 02138.

Early Morning Drop Off (7:30-8:30 am): All campers in all grades should be brought into the MAIN School Building (not the gym) this year. There will be signs to direct you to the side door of the Community Room where we will have snack and play until the regular drop off time at 8:30am. Due to the unique set up of early morning and the safety of all campers, we ask that you park in the circular driveway of the Main School Building for a quick and easy drop off and check your camper in with the staff each morning rather than letting them walk into the building unattended. Parking in the circular driveway is only permitted for quick drop offs for Early Morning campers. 

Regular drop off (8:30-8:50am): Our day begins with introductions, free play, and getting to know each other.  We will leave our homerooms by 8:55am to head to our first activity of the day so we ask that all campers be in their homerooms by 8:50am. Drop off before 8:30 AM is not permitted unless the camper is participating in our Early Morning program (pre-registration is required and includes a fee). Regular Morning Drop off is organized by grade as follows:

  • Pre K, K, and Grades 1 and 2: Parents are required to park in the designated lot and walk in with their camper to their classroom. No live drop off is available for this age group. Please park only in the MAIN SCHOOL LOT at 80 Gerry’s Landing Road by entering via the far parking lot entrance as the lot is a one-way loop. The Pre K and K groups will be in a new space this year at the Main School Building. Counselors will be available at the school entrance to guide families to their child's classroom.
  • Grades 3-4 and all Specialty Campers (LIT, Chess, Movie, Photo, STEAM, Drones, Magic, Farm, Eco, and Teen Adventure) Parents in this group are strongly encouraged to take advantage of the Live Drop-off at the MAIN SCHOOL BUILDING at 80 Gerry’s Landing Road. For Live Drop-off please enter the first driveway (circular) in front of the main building (right before the traffic light) on 80 Gerry’s Landing Road. Children must enter/exit the car immediately as parking in this area or idling will not be permitted. Counselors will be available to escort your child to their group and classroom. Should you have a need to park, please park only in the MAIN school lot at 80 Gerry’s Landing Road by entering via the far parking lot entrance as the lot is a one-way loop. If you choose to park you must escort your child into the main entrance of the building. Counselors will be available at the school entrance to guide families to their child's classroom.
  • Grades 5-7, and all Sports Camps: Parents in this group are strongly encouraged to take advantage of the Live Drop-off at the ATHLETIC CENTER. There will be NO parking at the Athletic Center Parking Lot at any time. Should you have a need to park, please park only in the MAIN school lot at 80 Gerry’s Landing Road by entering via the far parking lot entrance as the lot is a one-way loop. After parking, please walk back up to the Athletic Center to drop off your child. Counselors will be available at the gym entrance to guide families to their child's classroom.

Late Drop off: Drop off after 8:55am is considered a late drop off and requires that parents along with their camper go directly to the camp office to properly modify our attendance records and get you camper quickly on their way to their first activity. Our Camp Office is in a NEW location this year and is now located at the Main School Building, on the 2nd floor and in the Library. 

Afternoon Pickup

Summer @ BB&N is located at Buckingham Browne & Nichols School at our Upper School Campus at 80 Gerry's Landing Road, Cambridge, MA 02138.

Regular afternoon pick up (3:15-3:30pm): Our last activity ends at 3:10 PM so we ask that if you need to pick up your camper prior to 3:15 PM that you contact our Camp Office to make the required arrangements. Regular Afternoon Pick up is organized by grade as follows:

  • Pre K, K, and Grades 1 and 2: Parents are required to park in the designated lot and walk into their camper's classroom to pick up their camper at dismissal. No live pick up is available for this age group. Please park only in the MAIN SCHOOL LOT at 80 Gerry’s Landing Road by entering via the far parking lot entrance as the lot is a one-way loop. The Pre K and K groups will be in a new space this year at the Main School Building. Counselors will be available at the school entrance to guide families to their child's classroom.
  • Grades 3-4 and all Specialty Campers (LIT, Chess, Movie, Photo, STEAM, Drones, Magic, Farm, Eco, and Teen Adventure) Parents in this group are strongly encouraged to take advantage of the Live Pick-up Line at the MAIN SCHOOL BUILDING at 80 Gerry’s Landing Road. For Live Pick-up please enter the first driveway in front of the main building (right before the traffic light) on 80 Gerry’s Landing Road. Parents are asked to remain in the driver's seat of the car as parking in this area or idling will not be permitted. Counselors will be on hand to direct campers to their family car and ensure their safe entrance into their car. Should you have a need to park, please park only in the MAIN school lot at 80 Gerry’s Landing Road by entering via the far parking lot entrance as the lot is a one-way loop..
  • Grades 5-7, and all Sports Camps: Parents in this group are strongly encouraged to take advantage of the Live Pick-up Line at the ATHLETIC CENTER. There will be NO parking at the Athletic Center Parking Lot at any time. Should you have a need to park, please park only in the MAIN school lot at 80 Gerry’s Landing Road by entering via the far parking lot entrance as the lot is a one-way loop. After parking, please walk back up to the Athletic Center to pick up your camper. These older campers are permitted to walk unattended to their parents car or off campus as long as the parent has made note on the camper's application.
  • SIBLINGS: In order to assist those families picking up multiple children at our camp, a single live pick up location should be used for siblings in grades 3 and older. Siblings should be picked up at the pick up location of the youngest child as detailed above. For example: If you have a 2nd grader and a 6th grader: you will pick up both children at the 2nd grader's location detailed above (The Main School Building). Counselors will be available to ensure your children are directed to their appropriate building and class room. ** Please note, if one of your children is in Pre-K, K, grade 1 or 2, you must park in the lot as detailed above to pick up your child as live pick up lines are not available for this age group.

Extended Day Pick up: between 3:45-5:30pm: All Extended Day campers should be picked up at the Main School Building (not the gym). Parents can use the side door entrance to the Main School Building to pick up in Extended Day. We ask all parents to understand that the other areas of our campus will be closed and access to the other spaces on campus is not permitted for any reason. 

Late Pick-Up from Regular Dismissal after 3:30: Any camper not picked up from their counselor/group by 3:30 PM will be considered late. By 3:45 PM, all late children will be brought to the camp office and families will be charged the Extended Day Daily rate and placed in the care of our Extended Day Program. Families late in picking up their children will be charged the Extended Day Daily rate regardless of the amount of time the child spends in our Extended Day program.

Late Pick-Up from Extended Day after 5:30: Any camper not picked up from the Extended Day program promptly by 5:30 PM will be considered late. At 5:45 PM, all late children will be charged an additional Extended Day Daily rate for that day. Repeated or extreme lateness may result in the loss of any future participation in the Extended Day Program for that family.